Effortless Efficiency

EVERY CAR
EVERY TIME

GET READY MADE EASY!

Out The Lot is the delivery management platform built for new and used car dealerships. Schedule, prep, and track every vehicle from purchase to handoff — all in one place.

See How It Works arrow_downward
SCHEDULE DELIVERIES ◆ TRACK EVERY VEHICLE ◆ MANAGE SERVICES ◆ NOTIFY YOUR TEAM ◆ FULL AUDIT TRAIL ◆ GET READY MADE EASY ◆ SCHEDULE DELIVERIES ◆ TRACK EVERY VEHICLE ◆ MANAGE SERVICES ◆ NOTIFY YOUR TEAM ◆ FULL AUDIT TRAIL ◆ GET READY MADE EASY ◆
0%
Missed Handoffs
100%
Delivery Visibility
7
Pipeline Stages
24/7
Real-time Team Sync
Built for Dealerships

DELIVERY MANAGEMENT SOFTWARE FOR
CAR DEALERSHIPS

OUT THE LOT is dealership delivery management software built for new and used car dealerships. Replace whiteboards, sticky notes, and group chats with a single platform that schedules deliveries, tracks vehicle prep, coordinates service advisors, finance managers, and detailers, and notifies customers automatically when their car is ready for handoff.

Whether you run a single rooftop or manage a multi-store dealer group, OUT THE LOT scales with your operation. Each dealership operates independently with its own users, calendar, and customer-facing tracking pages — while group leadership keeps a unified view across stores.

  • Vehicle Delivery Scheduling — calendar-based scheduling with working-hour and capacity rules
  • Prep Workflow Tracking — RO opened, cleanup, QC, ready-for-delivery, delivered
  • Customer SMS Notifications — automatic ready-for-pickup texts
  • Multi-Store Dealer Group Support — separate dealerships, unified billing
  • Mobile-First for the Service Drive — works on tablets and phones
  • Customer Tracking Pages — branded delivery status links shared via SMS
The Problem

STILL RUNNING ON
WHITEBOARDS?

Most dealerships track deliveries on whiteboards, sticky notes, or group chats. Cars fall through the cracks. Teams don't communicate. Customers wait. Managers scramble.

📋
No central view of all active deliveries Finance, sales, and service are always out of sync
🔔
Missed notifications cause delayed handoffs Customers waiting because nobody knew the car was ready
🔍
No audit trail when something goes wrong Can't track who changed what, or when
📱
Can't manage deliveries on the floor Stuck at a desk or calling around for updates
mapletoyota.outthelot.com/dashboard
This Month
47
Deliveries Scheduled
Active Issues
3
Require Attention
Ready Today
12
Vehicles Prepped
Delivered
8
Completed Today
The Workflow

FROM SOLD TO
DELIVERED
IN ONE FLOW

Every vehicle follows a clear 7-stage pipeline. Your team always knows what needs to happen next. No calls, no confusion, no cars falling through the cracks.

01 Deal Signed — No RO Yet Queued
02 Repair Order Opened Done
03 Cleanup in Progress Active
04 Cleanup QC Check Pending
05 Issue Flagged — On Hold If Needed
06 Ready — Notify Salesperson Ready
07 Delivered — Keys Handed Over Delivered ✓
What You Get

EVERYTHING YOUR
TEAM NEEDS

📅
Visual Scheduling
Weekly calendar view shows every delivery at a glance. Spot conflicts instantly. No more double-bookings.
🚦
Kanban Pipeline
7-stage pipeline from No RO to Delivered. Drag cards between stages. Every manager sees exactly where every car is.
🔔
Smart Notifications
Automatic alerts when vehicles are assigned, updated, or ready. Each user controls exactly what they receive.
🔍
Full Audit Trail
Every change logged with timestamp and user name. Know exactly what happened and when — full accountability.
📸
Photo Attachments
Attach photos directly to any delivery. Document condition, accessories, and prep work — visible to the whole team.
📊
Reports & Analytics
Monthly delivery reports, KPI dashboards, and leaderboards. Know your numbers without building a single spreadsheet.
👥
Role-Based Access
Finance Managers, Salespeople, Service Advisors, Detailers, and Managers — each with the right level of access.
📱
Works on Any Device
Full mobile experience with bottom navigation and swipeable day view. Manage deliveries from the lot floor.
🏢
Multi-Dealership
Manage multiple rooftops from one platform. Each dealership gets its own branded subdomain and isolated database.
"GET READY
MADE EASY"

Every car. Every step. Perfectly tracked.
Built for dealerships that take delivery seriously.