Most stores track deliveries on a whiteboard, a stack of sticky notes, or a group chat that scrolls past forty messages a day. It works right up until it doesn't.

Nobody has the full picture. The sales manager asks the service advisor, who asks the detailer, who moved the car an hour ago and didn't tell anyone. Meanwhile the customer is in the lounge on their second coffee.

Out The Lot replaces all of it with one screen every department can see.

Finance closes the deal. Sales promises a time. Service opens the repair order. Detail cleans it. Nobody shares a system, so every handoff is a phone call.

With OTL Cal, all five roles work from the same delivery record. A status change by the service advisor is visible to the salesperson the moment it happens.

• →Finance managers see which deals need a delivery slot
• →Salespeople see their own cars without asking anyone
• →Service advisors move status from the drive, on a phone
• →Detailers get assigned work with no paper
• →Managers see the whole floor at once

A delivery gets rescheduled. A repair order number changes. A car marked Ready wasn't. When a manager asks what happened, the honest answer is usually a shrug.

Every change in OTL Cal is logged with a timestamp, a name, the old value and the new value — and whether it came from the web or the mobile app.

Accountability without anyone having to police it.

Delivery work happens standing up — in the detail bay, at the service drive, in the back lot. A desktop-only system means someone walks back to a computer to update it, or more likely, doesn't.

OTL Cal runs in the browser and as a native app on iOS and Android. Same data, same instant, wherever the person is standing.

The finance manager books the delivery the same hour the deal is signed. Stock number, VIN, customer, date, time. The car enters the pipeline before service has even seen it.

Scheduling respects your store's working hours and capacity rules, so nobody promises a Saturday 6pm handoff on a day you close at four.

The advisor opens the repair order and attaches the number to the delivery. Accessories and service requests get logged against the vehicle — undercoat, tint, all-weather mats, whatever the deal promised.

Now sales can see exactly what work is committed, and nothing gets forgotten between the desk and the shop.

A detailer is assigned to the vehicle by name. The card turns purple across every screen in the building. Anyone wondering where the car is can see it's in detail and who has it.

Before a car is called ready, it gets inspected. Pass or fail, recorded with notes and photos attached to the delivery record.

This one stage is the difference between a customer noticing a smudge on the dash and a customer noticing nothing at all.

Chip in the windshield. Missing second key. Accessory on backorder. The car goes on hold, the reason is recorded, and the people who need to know are notified automatically.

The car is clean, inspected and parked. The salesperson is notified the instant it happens — no walk to the back lot, no phone call.

On Cal Connect, the customer gets a text too, with a branded tracking page showing exactly where their vehicle stands.

Keys handed over, delivery closed, the record preserved in full with every status change, note, photo and person attached to it.

Month-end reporting builds itself from what your team already did.

A weekly grid showing every delivery at a glance, and a month view that colours each day by how loaded it already is. Quiet days pale, busy days deep red.

Your salesperson checks the month before quoting a time, instead of finding out on the morning that eleven other cars are going out.

• →Working-hour rules configured per dealership
• →Capacity heat map across the month
• →Drag to reschedule, logged automatically

Every user picks exactly which events reach them, by email and in-app, independently. A finance manager who only wants to hear about issues and ready cars sets that once and is left alone.

Systems that notify everyone about everything get ignored within a week. This one doesn't.

Timestamp, user, field, old value, new value, and whether it came from the web or the app. Deleted deliveries are snapshotted before removal, so even a deletion leaves a record.

Photograph condition on arrival, the accessory that was actually installed, the QC pass. Every photo is tied to the delivery and visible to the whole team — and access is gated, so a photo URL can't be shared out of the building.

KPI dashboards for new, used and accessories. Salesperson and finance-manager leaderboards. Month-over-month trend. A delivery heat map. Filter any date range and export to CSV.

No spreadsheet to maintain. The numbers come from the work your team already did.

Salespeople, finance managers, service advisors, detailers and managers each get a different view and different edit rights. Master fields like VIN and stock number stay locked to the people who own them.

The full delivery pipeline on a phone. Day view, week view, search, and status updates from anywhere on the lot. Push notifications when a car you care about moves.

Service advisors update status standing next to the vehicle. That single change is what makes the data trustworthy — because updating is easier than not updating.

• →Swipeable day view with bottom navigation
• →Real-time sync with the web platform
• →Included free on both plans

Each dealership gets its own branded subdomain, its own users, its own calendar, and its own isolated database. Nothing crosses between stores.

Group leadership still gets a unified view, and billing is consolidated. Three or more rooftops takes $50 off each store for the first twelve months.

Every dealership runs on its own database rather than a shared table with a tenant column. Customer data is never mixed. Encrypted in transit and at rest, exportable or deletable on request.

$50/month off for your first twelve months, then $299. Offer ends 31 December 2026.

For dealerships that want the whole operation coordinated internally and prefer to handle customer communication their own way.

• ✓Unlimited deliveries and unlimited users
• ✓Calendar scheduling with working-hour rules
• ✓Full 7-stage status pipeline
• ✓Role-based dashboards for all five roles
• ✓Accessory and service tracking per vehicle
• ✓QC checkpoints with photo notes
• ✓Audit trail, reports and analytics
• ✓Mobile apps for iOS and Android

No setup fee. No contract. Cancel anytime.

$50/month off for your first twelve months, then $349. Offer ends 31 December 2026.

Everything in Cal Core, plus automatic customer communication — for stores that want the delivery experience to feel as coordinated from the outside as it is inside.

• ✓Everything in Cal Core
• ✓Branded customer tracking pages
• ✓Automatic ready-for-pickup SMS
• ✓Global on/off switch for the whole store
• ✓Per-delivery switch for VIP and fleet deals
• ✓Reply STOP opt-out handling built in
• ✓Priority email support

Two independent layers of control mean no all-or-nothing decisions. Leave SMS off for a VIP client without disrupting anything else.

Group pricing used to mean three or more rooftops. Until 31 December 2026 every dealership gets it — $50 a month off for your first twelve months, single store or five.

On top of that, your first month is risk free. Cal Core works out at $249 a month and Cal Connect at $299 — and if the platform is not right for your store, say so inside the first month and you pay nothing at all.

• ✓No setup fee and no contract, so there is nothing to claw back if you walk away
• ✓Dealer groups are still billed per rooftop with one consolidated invoice
• ✓Rate holds for twelve months from the day you start

Prices are pre-tax. Applicable sales tax is added based on your billing address — 13% HST in Ontario, and claimable as an input tax credit if you're registered.

Out The Lot runs a franchise dealership in Ontario every working day. Real deliveries, real service advisors, real customers waiting in the lounge.

Built by someone who spent a decade in dealership retail, which is why the seven stages match how a store actually works rather than how software usually assumes it does.

Your subscription covers onboarding, training, support and every future update. No implementation fee, no professional services quote, no six-week discovery phase.

Your dealership gets its own subdomain and database, your users are set up with the right roles, and your team is trained on a system that takes about ten minutes to understand.

A thirty-minute walkthrough on a screen, using the kind of deliveries your store actually runs. No slide deck, no discovery call before the demo call.

If it's not a fit you'll know inside ten minutes, and I'd rather you find that out quickly than sit through a pitch.

support@outthelot.com